Travelling Abroad

travelling during studies:

The University encourages all students to remain in the UK during their teaching, however we understand that in emergency circumstances you may occasionally need to leave for short periods of time. If you need to request a leave of absence, please follow the instructions below.

 

If you plan to travel overseas for 1–13 days, you must:

  1. Complete the Emergency Travel Form (available at the bottom of this page) and sign it.

  2. Complete the Business and Law Absence Notification Form and upload both your signed Emergency Travel Form and supporting evidence

  3. Contact your Module Tutors to check whether your travel clashes with any assignment deadlines. If it does, you must ensure you can still meet them.

If you plan to travel overseas for 14 days or more, you must:

  1. Complete the Emergency Travel Form (available at the bottom of this page) which must be signed by you, the Programme Leader and the Immigration and Compliance team.

  2. Complete the Business and Law Absence Notification Form and upload both your signed Emergency Travel Form and supporting evidence.

  3. Contact your Module Tutors to check whether your travel clashes with any assignment deadlines. If it does, you must ensure you can still meet them.

Please note: that the above timescales include travel days, and any days you need to spend in isolation as a result of your travel.  

It is also important to note that emergency travel requests are not guaranteed to be accepted, and we would advise that you do not book tickets to travel until this has been agreed.

 

An approved Emergency Travel Form is not the same as an extension. If you have deadlines or exams within the approved absence period, you will still need to complete these. 

Important information before completing the form  

 

Please read this information carefully, BEFORE completing the Emergency Travel form, an incorrectly, or partially completed form may lead to your request being rejected. 

 

Completing the form 

 

  • Please ensure that you complete all sections of the form clearly and where required to submit evidence; failure to do so may result in your request being rejected. 
  • You should gain permission to travel BEFORE you plan to leave the country 
  • If your circumstances change, and you are then unable to return by the approved date, you will need to ensure you contact your Programme Leader to discuss this. Failure to do so may result in withdrawal of sponsorship. The proposed length of time that you are away from campus will need to be relevant to the reasoning you give for the absence. If the length of time away is deemed excessive, this could result in your request being rejected, and we suggest that you take a Leave of Absence. 
  • If you are leaving the UK for 14 days or more, then you will be required to have fortnightly catch up meetings with your tutors to ensure that you are up to date. This should be tracked, and monitored, using the Module Engagement Tracker in the Emergency Travel Form. If you are asking to leave for 14 days or more, then you will need to submit this with your Emergency Travel Form.  Failure to attend fortnightly meetings could result in your permission to be away from university being withdrawn. 
  • You will need to explain exactly why you need to leave the country, and why you are requesting to leave for the time period that you are. If your Programme Leader or Immigration and Compliance Team (where applicable) does not believe that the reasons and/or time period you are requesting is appropriate, they may reject your request. 
  • You are required to provide third-party evidence. Requests submitted without evidence may not be accepted. 

Your Learning and Assessments 

 

  • You will also need to outline which modules you will be missing classes for during this time, and an explanation for each of them, as to how you will remain up to date on your studies. In order to plan this you should contact your Module Leaders, who will also need to provide their comments on the Module Tracker. 
  • If you have any assessments (including presentations and exams) due during the period you will be away, you will still be expected to complete and submit these by the original deadline. You will need to include in your application any assessments (including presentations and exams) that take place during that period and how you are planning on completing them from your home country. If the presentation or exam needs to be completed from within the UK, your request will be rejected. 

Emergency Travel Form

Please click below to access the form.

Emergency Travel Form – New

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