Travelling Abroad During Studies

travelling during studies:

The University encourages all students to remain in the UK during their teaching, however we understand that in emergency circumstances you may occassionally need to leave for short periods of time. If you need request a leave of absence, please follow the instructions below.

 

If you are going to be overseas for less than 2 weeks then there is no paperwork for you to fill in, however you will need to speak with your Module Tutors to ensure that your travel does not clash with any deadlines. If your travel DOES clash with a deadline, you will need to ensure that you will still be able to meet it.  

 

If you are going to be overseas for between 2 weeks – 1 month you would need to complete the Absence Request Form and send it through to the Student Advice Centre (ASKBALstudentadvice@dmu.ac.uk). You would also need to explain how you will be keeping up with your studies while you are away. We will check that we have all of the information we need to make a decison and, if so, will then ask your Programme Leader if you have permission to travel. If your Programme Leader agrees, you will have permission to travel.  

 

If you are going to be overseas for more than 1 month you would need to complete the Absence Request Form and send it through to the Student Advice Centre (ASKBALstudentadvice@dmu.ac.uk). You would also need to explain how you will be keeping up with your studies while you are away. We will check that we have all of the information we need to make a decison and, if so, will then ask your Programme Leader and the Immigration Compliance Team if you have permission to travel. If your Programme Leader AND Immigration Compliance agrees, you will have permission to travel.  

 

Please note that the above timescales include travel days, and any days you need to spend in isolation as a result of your travel.  

 

It is also important to note that absence requests are not guaranteed to be accepted, and we would advise that you do not book tickets to travel until this has been agreed.

 

An approved Absence Request Form is not the same as an extension. If you have deadlines or exams within the approved absence period, you will still need to complete these. 

How to Complete The Form

Please read this information carefully, BEFORE completing the request form, as an incorrectly, or partially completed, form may lead to your request being rejected.

AR FORM GUIDE

FORM GUIDE

Click on each tile to see how to complete it. Scroll to see more information.

STUDENT INFORMATION

Name – Your full name including your titleStudent ID Number – This is your P NumberProgramme – The name of the course that you are studyingDate of Request – The date the you are completing the form (You should gain permission to travel BEFORE you make arrangements to leave the country)Proposed date to leave the UK – The date that you are planning to leave the countryProposed date to return to return to the UK – The date that you are planning to arrive back on campus and start attending classes. If your circumstances change, and you are then unable to return by this date, you would need to ensure you contact your Programme Leader to discuss this. Failure to do so may result in withdrawal of sponsorship. The proposed length of time that you are away from campus will need to be relevant to the reasoning you give for the absence. If the length of time away is deemed excessive this could result in your request being rejected.If you are leaving the UK for more than four weeks then you will be required to have fortnightly catch up meetings with your tutors to ensure that you are up to date. This should be tracked, and monitored, using the Module Engagement Tracker on the Absence Request Form. you are asking to leave for more than four weeks then you will need to submit this with your Absence Request Form.Failure to attend fortnightly meetings could result in your permission to be away from University being withdrawn.

REASON FOR ABSENCE

Give a brief description of why you need to leave DMU during your studies – This would be why you need to leave the country.

 

Please note that students on Full Time programmes are expected to remain at the University for all of their teaching, and we would strongly discourage students from missing classes. We do appreciate however, that in extreme circumstances, an absence will be necessary.

 

You will need to explain exactly why you need to leave the country, and why you are requesting to leave for the time period that you are. If you Programme Leader does not believe that the time period you are requesting is appropriate they may reject your request.

 

You should also provide third party evidence (for example, a hospital letter) of why you need to be away from campus. Requests submitted without evidence may not be accepted.

AGREEMENT BY STUDENT

This is your signature (typed is acceptable) and the date you have completed the form. By signing this you are agreeing that all of the information you have included in your form is correct.

TO BE COMPLETED BY THE PROGRAMME LEADER/DISSSERTATION SUPERVISOR

This section needs to be completed by the programme leader. 

 

You will need to send the form to the programme leader 

AGREEMENT BY PROGRAMME LEADER/DISSERTATION SUPERVISOR

Dated and signed letter from doctor, consultant, hospital, dentist, counsellor or other external support service

Death certificate, public announcement, legal document or order of service as proof of bereavement

AUTHORISATION BY IMMIGRATION COMPLIANCE MANAGER/OFFICER

Dated and signed letter from external support service

Letter of support/explanation from a support service in the university or De Montfort Students’ Union

ASSESMENT INFORMATION

 You will also need to outline which modules you will be missing classes for during this time, and an explanation for each of them, as to how you will remain up to date on your studies. In order to plan this you should contact your Module Leaders, and ask them to sign the Absence Request form.

 

If you have any assessments (including presentations and exams) due during the period you will be away, you will still be expected to complete and submit these by the original deadline. You will need to include in your application any assessments (including presentations and exams) that take place during that period and how you are planning on completing them from your home country. If the presentation or exam needs to be completed from within the UK your request will be rejected.

 

MODULE ENGAGEMENT TRACKER

Crime reference number and crime report (if available)

Absence Request Form

Please click below to access the form after reading the “How to Complete The Form” above. 

Abscence request

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